Add email accounts and calendars (so gig dates never clash)

Most performers juggle more than one inbox and more than one calendar. Booked Solid is built for that: add every email account and calendar you actually use, tag each one with its purpose, and the app will catch date clashes before you double-book a Saturday - and always reply from the right address.

Where this lives

Open the Connectors tab (right pane More menu, then Connectors) and scroll to the Mail & calendars section. Everything in this article happens there.

Add an email account

1. Click Add an email account.
2. Give the account a name you will recognize, like "Booking inbox".
3. Choose its purpose: bookings, personal, support, or business. The purpose tells the app which inbox does what, so booking mail goes out from your booking address and personal mail stays personal.
4. Pick the method:
   • Gmail linked - use a Google account you have already connected.
   • IMAP - works with almost any mail provider.
   • Local Mail app - use the mail app already set up on your computer.
5. Enter the email address. For IMAP, also enter the IMAP server and an app password (most providers issue app passwords from their security settings - it is a special password just for apps, not your main login).
6. Click Save, or Cancel to back out.

Add a calendar

1. Click Add a calendar.
2. Pick the method: an ICS link, Google Calendar, or Mac Calendar.
3. If you chose ICS, paste your private ICS link into the field. Every major calendar service can give you one from its sharing settings.
4. Click Save.

The setup that pays off most: add a bookings calendar and a personal calendar. With both connected, gig dates never collide with family plans, school events, or that vacation you already promised.

How clashes show up

When two calendars have dates that collide, a calendar-conflict warning box appears in the Mail & calendars section listing the colliding dates. That is your cue to move something before a client is involved.

Keep everything fresh

• Check now - syncs your inboxes on demand instead of waiting for the next automatic pass.
• Check it - next to each account, tests that the connection still works.
• Remove - disconnects an account you no longer want the app to see.

If a Check it test fails on an IMAP account, the usual culprit is an expired app password - issue a fresh one from your provider and update the account.

Still stuck? Submit a ticket from this help center and we'll take it from there.